Where can I find the QR code in Microsoft Outlook? [Add QR codes in email signatures] - Send smartly (2023)

Outlook QR code means "Quick answer“A QR code is a type of barcode that is easily read by a digital device and stores information as a series of pixels on a square grid.

QR codes are ubiquitous nowadays. They are used to store information or links to websites. But did you know that they can also be used to send messages?

A QR code is a square barcode that stores data. Text and images are displayed when scanning with a smartphone camera. The QR code was originally created by Denso Wave Inc., a Japanese company.

You can create a QR code in Microsoft Outlook and share it with anyone who has Internet access. This way you can easily send someone a message without having to type everything.

This article consists of:

Is QR code really useful for Microsoft Outlook users?

With Outlook add-in, you can generate QR codes directly. QR Codes for Outlook is the fastest and easiest way to get and view ALL contents of Outlook email links on your mobile using QR codes.

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With this add-on you can automatically generate a standard GRAB AR or QR code for any link in your emails.

Where can I find the QR code in Microsoft Outlook?

QR codes are square images that contain information about things like URLs, phone numbers or email addresses. They are mainly used as a quick link between physical objects and digital information.

QR codeThe function is not the normal tab, you can add it with add-in function in Outlook.

  • Open Outlook >> Click Home >> Get Add-ins
Where can I find the QR code in Microsoft Outlook? [Add QR codes in email signatures] - Send smartly (1)
  • The Outlook Add-ins Cart dialog appears, typeQR codein the search bar and press Enter.
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  • Click Add to add QR codes to Outlook.
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Added QR code icon tab in top right corner of home banner.

How does QR code work in Outlook?

QR codes are ubiquitous nowadays. They are used to store information like phone numbers, URLs and even bank account details. How does the QR code work?

A QR code is a two-dimensional barcode that stores data. Data stored in the QR code can be read with a smartphone or other mobile device equipped with a camera. This allows you to scan the code and access the information it contains.

You can create a QR code from Microsoft Word, Excel, PowerPoint or OneNote. Once created, you can add it to emails, documents, websites and social media posts.

QR codes can store a variety of information including names, addresses, text content, dates, phone numbers and web links.

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Smartphones and tablets these days are all equipped with cameras that can simply scan the QR code with their camera and read the necessary information stored in the codes.

After adding the add-in, just select the emails and clickQR codeup icon. A separate QR code for the Outlook dashboard will appear on the right part of the screen.

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If none of this link information is available in the email message, you will receive the message "

"No link to generate QR codes was found in this email. A QR code will only be generated for links in this email. If this email contains attachments, you will need to upload them to cloud storage and create a QR code to the links using Generate QR Code.”

In other scenarios, some emails consist of information and links that, when clicked on the QR add-in, are converted into QR codes that can be easily scanned on your mobile phone.

QR code setup

QR code on Outlook dashboard consists of few configuration options, let's dive deeper:

You can easily switch from AR code to QR code and vice versa just by clicking the button. Code resizing is also a smart feature.

Where can I find the QR code in Microsoft Outlook? [Add QR codes in email signatures] - Send smartly (5)

How do I add QR codes to email signatures?

Creating your signature in Outlook, which consists of links and information, is quite interesting. In the current scenario, people put QR codes in their signatures and they may worry about scanning the code.

(Video) How to Create a Professional Email Signature in Word for Microsoft Outlook

I will take you step by step through the process of "How to Insert QR Codes in Email Signature“.

To create a QR code for signature, you must use an external source,Click herefor freeQR code generator andYou will be redirected to the website.

Select "Contact" from the options and fill in the required form.

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A static QR code will be generated and you can adjust the size and border to suit your needs.

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Click Save, enter the file name and choose the format in which you want to save the QR code (PNG, SVG, EPS).

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This is the final process, the QR codes will be generated and populated with the correct data in no time, and now it's time to insert or paste your existing signature when creating a new one.

Code in your email signature?

Signature in Outlook gives your reader a professional approach and addsQR codetogether with a subscription allows the user to scan their contact details directly and add them to their mobile contact list.

Where can I find the QR code in Microsoft Outlook? [Add QR codes in email signatures] - Send smartly (9)

You can create your own signature with aQR codeand attach to future emails.

(Video) How to add a QR Code to your HTML email signature

How to Use a QR Code to Sign In to Outlook Mobile Apps

If you've created an Outlook web account and are wondering whether to use the services on your Android or iOS mobile devices, the best no-method is to download the Outlook mobile app from the Play Store or Apple Store.

Also, you can allow your users to log in to the Outlook app for Android or iOS on their mobile devices by scanning a QR code. You can authenticate directly by scanning a QR code.

Where can I find the QR code in Microsoft Outlook? [Add QR codes in email signatures] - Send smartly (10)

last words

In short, Microsoft Outlook has already revolutionized communication with its innovative email services, but it looks like they are taking it a step further with their new QR code integration.

This small but brilliant update has the potential to fundamentally change the way we connect and interact with the world around us in countless ways.

Frequently Asked Questions (FAQ)

Where does Outlook store emails?

Outlook stores email messagesin your folders. You can access any folder at any time by clicking on the left pane of the window. Each folder contains all messages received from a specific person or group of people.

Outlook stores emails in different locations depending on what you need them for. Outlook stores email messages in one of three locations: Inbox, Sent Items, and Deleted Items.

How many recipients does Outlook allow?

The maximum number of mailboxes allowed per Outlook account for Microsoft Exchange Server 2007/2010 users is 500.

What does the yellow clock in Outlook mean?

The yellow clock indicates that thedistance functionactivated.

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Read too:

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