Licensing in Business Central - Business Central (2023)

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Business Central licenses can only be purchased through CSP. Microsoft offers different types of paid licenses for business users:

  • Basic
  • bonus
  • team member
  • External Accountant
  • Microsoft also offers read-only access to Business Central through Microsoft 365 licenses as an add-on to Premium or Essentials plans.

Prospects and customers can also sign up for a trial through self-service registration, also known as a viral trial. This subscription includes 10,000 licenses, and partners can use such virus tests to allow prospects to explore Business Central with the help of non-production companies. For more information, seePrepare demo environments for Dynamics 365 Business Central.


Specifically for companies that want to convert a 30-day trial company into their live production company, the first user to log into Business Central after applying the license to their tenant must be a user who has that license assigned. This ends the 30-day trial and all trial-related notifications disappear, allowing users to use Business Central for work.

If an admin is the first person to log in to the tenant and users after applying the license, the trial will continue until it expires.

Business Central Online does not use the classic Dynamics NAV license files (.flf). Instead, permissions are generated based on rights.

(Video) How to Upload License in Business Central

Behind the scenes thatrightThe table defines the license entitlements per object. The rights are grouped inset of rightsEach set of rights is then mapped to one of four Azure Active Directory (Azure AD) service plans.

This condition means that if a user buys an Essential license, for example, and tries to log into Business Central, we'll pull the user's service plan (Essential in this case) from Azure AD. We then upload the appropriate rights as license entitlements.


For more information about the different license types and how licenses work in Business Central, see the Dynamics 365 License Guide, which you can download

Rights and User Groups

rightare permissions that describe which objects in Business Central a user is allowed to use based on their Azure Active Directory role or the license purchased from Microsoft.

Isuser group planThe table stores the mapping between rosters and user groups. Based on this mapping, the service determines which user group a user is assigned by default when a user logs on to Business Central for the first time. The user group assigns a specific license (or makes the user a member of a specific Azure AD role).

When a user signs in to Business Central, the service applies the intersection of the rights associated with the user's roster (or Azure AD role) and the permissions defined for that user. Rights always have a higher priority than permissions. For example, even if the administrator grants the user SUPER privileges but is assigned the team member license, the user can only access objects defined by team member rights.

You can review how permissions, licenses, and user groups work together by looking at theeffective permissionspage you can accessuserPage. Beginning with the 2022 release, admins can also customize the default permissions by license type. For more information, seeCreate users by licensein the business function content for Business Central.

(Video) Full Licensing vs. Team Licensing in Business Central

Rights in production and sandbox environments

In versions prior to version 2 (version 17.0) of 2020, entitlements only apply in production environments, allowing prospective and existing customers to explore the functionality of the premium subscription in a sandbox environment without having to purchase a premium license.

However, partners who build and test their extensions using such sandbox environments may overlook bugs in their code related to rights or access, so these issues are not found until they deploy their extensions to production environments. But since the second release in 2020, license checks for permissions now also apply in sandboxes.

Now you can explore this functionality by creating an evaluation company in a production or sandbox environment with the free evaluation subscription available at Alternatively, you can use theBusiness Central Premium TrialSubscription available through the CSP program as describedhere. By using these subscription types, customers and partners can explore the features included in the premium subscription.

License Reassignment

The license terms in theOnline Services TermsDocument does not allow temporary assignment of a license owned by one user to another user.

Most, but not all, licenses can be reassigned. Except as permitted in this paragraph or in the specific terms of the online service, Customer may not reassign a license on a short-term basis, i.e. H. within 90 days of the last assignment. Customer may reassign a license at short notice to cover a user's absence or unavailability of an out-of-service device. Reassignment of a license for another purpose must be permanent. If a customer reassigns a license from one device or user to another, they must revoke access and remove all associated software from the previous device or the previous user's device.

Device Licenses

The device license for Dynamics 365 Business Central allows multiple users to use one licensed device at the same time. For example, it can be a point of sale, a shop, or a storage device. If you have purchased many device licenses, you can have up to this number of users assigned to theDynamics 365 Business Central device usersthe group can register at the same time. For more information, see the Microsoft Dynamics 365 Business Central Licensing Guide. The guide is available for download atBusiness centerWebsite.

Your company's Microsoft 365 administrator or Microsoft partner can create theseDynamics 365 Business Central device usersGroup and add device users as members in theMicrosoft 365 Admin Centeror inblue portal.

Device User Restrictions

Device license users cannot perform the following tasks in Business Central:

  • Configure jobs to run as scheduled tasks in the job queue. Device users are concurrent users and therefore we cannot ensure that the user in question is present on the system when a task is performed, which is required.

    (Video) Licensing Summary for Microsoft Dynamics NAV 2018 and Business Central

  • A device user cannot be the first user to sign in. A user of type Administrator, Full User, or External Accountant must log in first before you can configure Business Central. For more information, seeBusiness Central online administration.

How to create the Dynamics 365 Business Central device user group

  1. Go to the Microsoft 365 admin centerThe groupPage.

  2. Select theAdd groupAction.

  3. About himChoose a group typeside, choose thesecurityoption, and then select the optionAdd toAction.

  4. About himThe essentialpage, enterDynamics 365 Business Central device usersas group name.


    The group name must be written in English exactly as shown in step 4, even if you use a different language. If you get the group name from a document, e.g. B. a PDF file, check that the name does not contain extra spaces.

  5. Select theFenceKnopf.

    (Video) Dynamics 365 Business Central | Licensing and Pricing Answers


You can also create a Microsoft 365 group. For more information, seecompare groups

To add members to the group

  1. In the Microsoft 365 admin center, update theThe grouppage to call up your new group.
  2. ChooseDynamics 365 Business Central device usersGroup, and then select theView all and manage membersAction.
  3. Select theadd membersAction.
  4. Select the users you want to add, and then select themSave on computerKnopf.
  5. Select theFencepress three times.

You can add as many users as you likeDynamics 365 Business Central device usersgroup as needed. However, the number of devices that users can log on to simultaneously is defined by the number of device licenses purchased.


You don't have to assign a Business Central license to users who are members of theDynamics 365 Business Central device usersGroup.

Microsoft 365 licenses

Microsoft 365 users can access Business Central data in Microsoft Teams using only their Microsoft 365 license. This feature is intended for employees across the organization to participate in team decision-making and collaboration when records from Business Central are shared with them.

For a detailed overview of usage rights, minimum requirements, and supported Microsoft 365 plans, seeBusiness Central Access with Microsoft 365 licenses.

(Video) Microsoft Dynamics (D365) Business Central Licensing & Pricing Explained

See also

Get started as a Business Central online reseller
Implementation of Dynamics 365 Business Central
Working with sandboxes and permissions
Embedded app overview


What are the license types for Business Central? ›

Dynamics 365 Business Central License Types

Dynamics 365 Business Central Licensing comes in three levels: Business Central Essentials (Full user) Business Central Premium (Full user) Team Members (Additional user)

How do I add a license to Business Central? ›

Upload the license using Windows PowerShell
  1. Run the Windows PowerShell as an Administrator.
  2. Import the module NavAdminTool. PS1. ...
  3. Execute the following command to import the license as done in the previous method: ...
  4. Restart the server instance using following command or Business Central Administration tool:
May 15, 2022

How much is a Business Central device license? ›

Lastly, there is a Device License. These licenses cost $40.

What is the minimum licenses for Business Central? ›

There is no minimum license requirement. Note, customers may not mix and match Essentials and Premium users. Customers must license Essentials or Premium users but not both.

What are the three types of licensing? ›

How to decide between types of licensing agreements
  • Patent Licensing. Patents cover science and innovation. ...
  • Trademark Licensing. Trademarks are signifiers of commercial source, namely, brand names and logos or slogans. ...
  • Copyright Licensing. ...
  • Trade Secret Licensing. ...
  • Exclusive. ...
  • Non-exclusive. ...
  • Sole. ...
  • Perpetual.
Oct 24, 2019

What are the four types of licenses? ›

There are four types of driving license in India, which are: Learner's driving license, Permanent driving license, Commercial driving license, and International driving permit.

How do I check my Business Central license? ›

View license information using Business Central Administration Shell
  1. Run Business Central Administration Shell as an Administrator.
  2. Execute the following command to view license information: Export-NAVServerLicenseInformation -ServerInstance <server instance> Follow the below example:
Apr 12, 2022

What is the functionality of the Business Central team member license? ›

The Team Members (on-premises) license gives full access to all* tables but only allows the user to write to 252 specific tables plus 3 additional, optional tables (* write access is excluded for three specific tables).

How many companies can you have in Business Central? ›

You can connect the company hub to as many companies as you need. However, you can only connect the company hub to companies that are hosted in Business Central online.

How does Dynamics 365 licensing work? ›

The primary licensing method is by named user subscription. The Dynamics 365 user subscriptions classify users into two types. One user type is a “full user” and the other is a "light user." Full users are the users whose work requires use of the feature-rich business app's functionality.

What is a CPU license? ›

A CPU license provides for an infinite pool of available connections. The CPU license is so called because the number of physical or virtual CPUs (cores/threads) in the server where the product is installed must match the number encrypted in the license when verified by the license controller.

Do you need a developer license for Business Central? ›

To develop apps for Business Central, you're required to be known as a Business Central developer. You must also have a unique development license file with a specific object range.

Is a business license required in BC? ›

All businesses in Vancouver require a licence to operate. This ensures that all business locations are safe and meet land-use requirements. Business owners are required to get a business licence, but not employees.

How many licenses do you get with 365 business standard? ›

Use one license to cover fully installed Microsoft 365 apps on five mobile devices, five tablets, and five PCs or Macs per user. Get help anytime with around-the-clock phone and web support from Microsoft.

What is the minimum number of licenses per CPU and server? ›

A minimum of four core licenses are required for each physical processor on the server.

What are examples for licensing? ›

Some examples of things that may be licensed include songs, sports team logos, intellectual property, software, and technology. Licensing agreements allow parties to control property and enter new markets without having to spend the money to do so.

What is the purpose of licensing? ›

Licensure provides permission to practice in a particular field. Careers which require licensing typically require a specialized skill, are deemed dangerous or affect the general public. Examples of careers requiring licensure are physicians, dentists, nurses, pilots, lawyers, accountants and psychologists.

How does licensing work? ›

Licensing occurs when a licensee obtains permission from a licensor to produce and sell its product or products within a certain market. Referred to as the licensee, the party that obtains the rights to sell the product is usually required to pay the licensor a royalty fee.

What are the two 2 types of license? ›

The first one is for light vehicles and the second is for heavy vehicles.

What are the two main forms of licensing? ›

Licensing activity comes in two forms: Licensorsgive licenses to others; licensees receive licenses from others.

What are the two types of licensing options? ›

The different types of software licenses
  • Permissive. Permissive licenses contain minimal restrictions on how the software can be modified or redistributed. ...
  • Weak copyleft. ...
  • Copyleft. ...
  • Commercial or proprietary. ...
  • Dual. ...
  • Public domain. ...
  • Unlicensed.
Jul 27, 2022

Is Business Central the same as Dynamics 365? ›

There isn't a difference between Dynamics 365 and Business Central, in fact, Business Central is part of the D365 platform.

What is my company in Business Central? ›

In Business Central, the container for business data that belongs to a business unit or legal entity is referred to as a company. When you sign up for Business Central, you're given a demonstration company and an empty company, My Company.

When may an Office 365 license be re assigned on a short term basis? ›

The customer can reassign a license on a short-term basis to cover a user's absence or the unavailability of a device that is out of service. Reassignment of a license for any other purpose must be permanent.

How do you license a team member? ›

In the admin center, go to the Users > Active users page.
  1. Select the row of the user that you want to assign a license to.
  2. In the right pane, select Licenses and Apps.
  3. Expand the Licenses section, select the boxes for the licenses that you want to assign, then select Save changes.
Jan 26, 2023

Is a license needed to use teams? ›

All you need is a Microsoft account. To get a basic free version of Microsoft Teams: Make sure you have a Microsoft account. If you're using Skype, OneDrive,, or Xbox Live, then you already have an account, but if you don't have one, it's free to create a new Microsoft account.

Does business Basic license include teams? ›

Business Basic includes OneDrive, Teams, Exchange, and SharePoint. This plan offers only web and mobile versions of the most commonly used productivity apps such as PowerPoint, Word, and Excel.

Can you have 2 businesses under 1 corporation? ›

Each of them will pay their portion of payroll taxes. Meaning, when you own and run multiple businesses under S Corporations. You will not only have to pay for yourself a reasonable compensation for each business. But you also have to pay payroll tax for each of these.

Can I run multiple businesses under one company? ›

The answer is yes--it is possible and permissible to operate multiple businesses under one LLC. Many entrepreneurs who opt to do this use what is called a "Fictitious Name Statement" or a "DBA" (also known as a "Doing Business As") to operate an additional business under a different name.

Can I implement Business Central myself? ›

You can certainly install Business Central yourself using the software's Central Setup feature. You can install individual components or choose predefined options that install the appropriate components for you.

What is the minimum number of licenses for Dynamics 365? ›

10 users minimum of qualifying Dynamics 365 app. Subsequent pricing for user-based apps applies only to the individual licensed for the first app.

What license is required for Dynamics 365? ›

The license core Business Applications of Dynamics 365 customers may purchase as either a BASE or an ATTACH license. A Base license is the first Business Application purchased at standard pricing. It will also be the higher price license. Each full user will be required to have a Base license.

How do I manage my Dynamics 365 licenses? ›

Assign a license to a user
  1. Browse to the Office 365 admin center and sign in as a global admin.
  2. Click Users > Active users.
  3. Select multiple users, and then click Edit product licenses.
  4. Click Replace existing product license assignments, and then click Next.
  5. Turn on the license for your Dynamics 365 plan.

How many core licenses do I need? ›

When licensing is based on physical cores, each processor needs to be licensed with a minimum of eight core licenses. Each physical server, including single-processor servers, needs to be licensed with a minimum of 16 core licenses. One core license must be assigned for each physical core on the server.

What is CAL vs core licensing? ›

Per CAL means you need a license for every user accessing SQL Server: CAL = Client Access License. Per Core means you need a license for every core of the machine where SQL Server is running, independent of how many user access the SQL Server.

What is a license in DRM? ›

Any application published through the Android Market qualifies for use of Android's licensing service, so an Android DRM license defines the terms of use applications that developers release. Developers maintain control over the DRM license's terms -- and they are able to do so on application-by-application basis.

What happens if developer does not have license to sell? ›

The absence of the registration and license of the developer, the project and the sales agent does not render the Contract to Sell void as long as it is a valid contract. However, you must ask for the Certificate of Registration of the developer and the License to Sell of the project.

What is a B2B license? ›

What is B2B Content Licensing? B2B content licensing is the leasing of or renting of a specific piece of existing content – guide, research study, book, etc. — for a specific period of time.

How do developer licenses work? ›

With per-developer licenses, the number of unique daily users is limited by the amount you purchase, but these users have an unlimited access to all features of the licensed product. The per-developer license is a floating license. It is not assigned to named users.

How long does it take to get business license? ›

How long does it take to get a business license? Getting a business license can take anywhere from a few days to months. Along with your business type, your jurisdiction determines how long it will take to get a license. Some states can grant business licenses within a week, while others may take three to four weeks.

Do all businesses need to be registered? ›

All limited companies must register with Companies House, who will make the company information publicly available on their website. This means companies must provide the details of who their shareholders and directors are, as well as file a copy of their annual financial accounts.

Is it legal to do business without registration? ›

Basically, if you're doing any business are required to register such business either as a Company or a Firm or an LLP (Limited Liability Partnership). Instead of going for company registration, you could register the business as a Sole proprietorship.

What is the difference between license and subscription? ›

The Difference Between Perpetual and Subscription Licenses

Perpetual licensing is when a software vendor sells a license to a user for a one-time fee. With a subscription license, a user purchases a monthly or annual subscription.

What is included in business standard license? ›

One licence covers fully-installed, always-up-to-date Office apps on 5 phones, 5 tablets and 5 Mac computers or PCs. Also includes 1TB OneDrive for Business cloud storage with ransomware detection and file recovery.

What are the different types of Microsoft 365 licenses? ›

There are three main types of Office 365 licenses:
  • Business plans – limited to 300 users.
  • Enterprise plans – with no user or feature limitations.
  • Frontline worker plans– essentials for mobile or remote employees.
Jun 7, 2021

What are the 4 types of software licenses? ›

What are the different types of software licenses?
  • Public domain. This software is freely available. ...
  • Lesser general public license. Developers can link to open source libraries within their software and use any licensing type for the code.
  • Permissive. ...
  • Copyleft. ...
  • Proprietary.

What are the 3 common types of software licenses? ›

These encompass a wide spectrum of licensing scenarios, from free software (public domain) to paid commercial software (proprietary). Between these two extremes, there are also three categories (GNU/LGPL, permissive, and copyleft) that apply to various forms of open-source projects.

What are the four types of software licenses list them? ›

The five categories of software licensing are:
  • Public domain license. A public domain license is the most open form of license software may have. ...
  • GNU Lesser General Public License (LPGL) ...
  • Permissive license. ...
  • Copyleft license. ...
  • Proprietary license.
Jul 13, 2021

What are the 6 main CC licenses? ›

There are six different Creative Commons licenses: CC BY, CC BY-SA, CC BY-NC, CC BY-ND, CC BY-NC-SA, CC BY-NC-ND. The letter pairs indicate conditions for use.

What are the different Office licenses? ›

There are three main O365 suites: Business, Enterprise, and frontline workers. Within the Business Suite, 3 plans are available: Basic, Standard, and Premium. The Standard plan doesn't include an Office client but has email and Yammer. Premium gives advanced analytics and security.

What are the different types of copyright licenses? ›

The six licenses (excluding CC-0 which is an equivalent to the Public Domain) are:
  • CC-BY.
  • CC-BY-SA.
  • CC-BY-ND.
  • CC-BY-NC.
  • CC-BY-NC-SA.
  • CC-BY-NC-ND.
Dec 15, 2022

How many types of licenses are there in Office 365? ›

Microsoft 365 Business licensing comes in four tiers: Microsoft 365 Business Basic, Microsoft 365 Apps for business, Microsoft 365 Business Standard and Microsoft 365 Business Premium. As can be expected, the more expensive the license, the more services and features are included.

What is the big benefit of CC licensing? ›

CC licenses are easy to understand

Creative Commons makes it easy to maintain their copyright over their work while allowing others to legally share and reuse that content. Creators can select the CC licenses that best fits their need through the license generator.

What is the difference between CC0 and CC by? ›

In practice, the only difference between CC0 and CC-BY is whether you want to retain the legal right to be acknowledged as the originator of the data.

What is the difference between E1 e2 and E3 licensing? ›

E3 Subscriptions include all the features in E1 with Microsoft Office apps available on desktop, web and mobile. It also has continuous automatic updates to the latest Office version and includes services for Power Apps, Power Automate, Power BI, Stream, and ToDo.

What is the difference between E3 and E5 licensing? ›

"What is the difference between m365 E3 and E5?" Microsoft 365 E5 includes all the features in the E3 plan, with additional ones such as Advanced Threat Protection for security against business email compromise and PSTN conferencing to facilitate Skype for Business meetings.

What is E1 and E3 license? ›

E1, the entry-level plan, focuses on providing small businesses with essential services like web-based Office apps, cloud storage, and email. E3, targeted at bigger enterprises, gives access to the full suite of online and offline Office applications alongside added security features.

What is an example of licensing? ›

Some examples of things that may be licensed include songs, sports team logos, intellectual property, software, and technology. Licensing agreements allow parties to control property and enter new markets without having to spend the money to do so.

What is the difference between copyright and licensing? ›

Generally, the difference between the two is that licenses allow a copyright owner to retain the rights while giving someone else a right to exercise some of them, whereas an assignment results in a copyright owner losing control over the work.

Are licensing and copyright same terms? ›

It may be for the whole term of copyright or any part thereof. An assignment transfers an interest in and deals with copyright itself as provided under section 14 of the Act, but license does not convey the copyright but only grants a right to do something, which in absence of license would be unlawful.

What is the difference between E1 and F3 license? ›

Office 365 E1

One key difference between the Office 365 E1 and Microsoft 365 F3 plans is the inclusion of a 50GB Exchange Online mailbox and access to public folder mailboxes in the E1 plan, making it a more comprehensive solution for office workers who need more storage and collaboration capabilities.


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